:00:11. > :00:21.by a police officer who was close Time for Click.
:00:21. > :00:34.
:00:34. > :00:39.OK, where is my arm? Where does This week, we owe on a mission to
:00:39. > :00:47.use pixels instead of print outs. The next generation of flexible
:00:47. > :00:52.displays that could send the end of glossy magazines. Why do we still
:00:52. > :01:02.have any way? The answer might be in the national archives. How much
:01:02. > :01:03.
:01:03. > :01:09.of a lives can we put in the digital domain?
:01:09. > :01:17.Welcome to Click and welcome to Cambridge. This is Trinity College,
:01:17. > :01:22.which houses almost 300,000 volumes in its library. Perhaps it is at a
:01:22. > :01:30.lake at Cambridge could soon be at the forefront of the paperless
:01:30. > :01:39.revolution. But why has this not happened yet? You would think 1,000
:01:39. > :01:42.years of a would look bigger. This over to the Government to building
:01:42. > :01:49.its up was London house the National Archives. Britain's
:01:50. > :01:56.winding Cabinet. It is one of the largest archives in the world.
:01:56. > :02:06.Inside, 180 kilometres of shop space and 11 million records. Most
:02:06. > :02:07.
:02:07. > :02:12.original documents. Less than 8% of here hives being due to ties to --
:02:12. > :02:22.digitised. We work out what it would cost not just to reduce the
:02:22. > :02:24.
:02:24. > :02:29.amount of April we work and use it every day and it came to 215 �9
:02:29. > :02:34.million. We have nowhere near that amount of money. Neither does the
:02:34. > :02:41.private sector. There is enough of an appetite for
:02:41. > :02:46.online consumption for private companies to put some of the bill.
:02:46. > :02:53.In the basement, he was there she lists give fragile sheets they make
:02:53. > :03:03.over to get ready for their close up. Millions of pages I scanned
:03:03. > :03:11.into the system one at a time. It takes one Alex's gang in a whole
:03:11. > :03:18.book. -- one Allah sees down in a whole book. Whit paper, what you
:03:18. > :03:25.see is what you get. But a fire or a computer has a digital date
:03:25. > :03:32.attached. We have got to create met to date. Him, what, where and when.
:03:33. > :03:39.It is more than scamming. If you scan a document, that is just a
:03:39. > :03:43.photograph. You cannot search for it. We have got to take at Sandown
:03:43. > :03:48.and create a digital object. matter how rich that they did, up
:03:48. > :03:53.until recently, Peter has been seen as more authentic and add it to
:03:53. > :04:03.make records. The concert of evidence to what it was down to how
:04:03. > :04:03.
:04:03. > :04:07.the libel court thinks it document its. If you have he document that
:04:07. > :04:12.he's the kind verses a document that is signed and witnessed by
:04:12. > :04:22.that party. The second document would have more evidential weight.
:04:22. > :04:32.It someone sends him I'll -- and e- mail saying they accept, that would
:04:32. > :04:35.
:04:35. > :04:40.have best evidential weight than a signed document. You may be
:04:40. > :04:48.disclosing were inadvertently in an electronic document. There may be
:04:48. > :04:54.previous copies. An electronic history to document. For those who
:04:54. > :05:00.are prepared to vote be simple signature, electronic signature
:05:00. > :05:05.companies popped up over recent years. This one holds 60% of the
:05:05. > :05:12.market. Companies can do if I knew I hear you saying you are by
:05:12. > :05:20.contacting you in person. You can choose your own reward for one on a
:05:20. > :05:28.tablet device. A few years ago, people were not aware of it. On May
:05:28. > :05:35.the will perspective, that is what has brought in big corporations in
:05:35. > :05:39.it was closed. His signature is the last process that has not been
:05:39. > :05:49.automated in most businesses. have still got to wait for
:05:49. > :05:49.
:05:49. > :05:53.companies to what seemed to an e- signature surface. Current laws to
:05:53. > :06:00.allow full sun and it to make interactions but they are asked to
:06:00. > :06:08.run the under way is to pay for it. Here is this idea that the law
:06:08. > :06:15.requires hard copies of a rigging. For example, caught at the end it
:06:15. > :06:23.to the attention of documents... Disclosure documents. There are so
:06:23. > :06:27.to exceptions such as could dealing with land or wills. Eagle is a
:06:27. > :06:37.clear as to what you can do that bit when it week. Potentially you
:06:37. > :06:41.can but there are no cases on that wood. It will be another there are
:06:41. > :06:51.two years before paper stocks come into the system. They had made
:06:51. > :07:01.arrangements accordingly. The oxygen level can be turned down,
:07:01. > :07:02.
:07:02. > :07:12.there are better preservation issues. It should be permanent.
:07:12. > :07:13.
:07:13. > :07:17.From its it, possibly, but there is no ideal way to keep digital
:07:17. > :07:22.archives-. Until there is a truly reliable way to support a to
:07:22. > :07:32.securely, at least for the next few decades, our precious paper passed
:07:32. > :07:34.
:07:34. > :07:44.will be filling the shelves. Could this display the what wind
:07:44. > :07:46.
:07:46. > :07:51.and sea paper off? Owners of any Windows operating
:07:51. > :07:58.system will be able to upgrade to the best version of Windows 8 for
:07:58. > :08:02.only $40 or the equivalent in local currency. This makes its
:08:02. > :08:08.Microsoft's cheek as upgrade since Windows Millennium, which was best
:08:08. > :08:12.forgotten. The cost is in line with Apple, who also have a receipt of
:08:12. > :08:19.history of offering cheap upgrades. The buyer of its browser is to form
:08:19. > :08:24.the basis of a new mobile operating system to compete with Apple and
:08:24. > :08:31.Google. Ms sealer has teamed up with various partners and make it
:08:31. > :08:36.operators to create know to be afraid handsets, the first of which
:08:36. > :08:42.will be available in Brazil the next year. Apps will be based on
:08:42. > :08:49.HTML 5. Reports that Apple is planning to build on the success of
:08:49. > :08:54.its eye the release of the so- called iPad Mini later this year.
:08:54. > :09:01.Produces arguing up to make Taperoo devices with an eight inch screen
:09:01. > :09:05.market and the tame it screens it has reduced recently. Google has
:09:05. > :09:10.introduced a seven inch tart it well under $200. Two years later
:09:10. > :09:15.than planned, the youth you internet television service has
:09:15. > :09:25.been officially launched. It combines free-to-air television, a
:09:25. > :09:26.
:09:26. > :09:33.digital recorder and video-on- demand service. The set-top box?
:09:33. > :09:41.Initial price tag of �299 plus the growing number of you to get her
:09:41. > :09:46.that she sets that offer some of functionality may dampen its impact.
:09:46. > :09:55.I mentioned at the beginning of the show at Cambridge could be where
:09:55. > :09:59.Kate Ricketts upgrade it. Each of these these sheets contains half a
:09:59. > :10:06.million transistors to recoup from today until every day plastic. In
:10:06. > :10:11.this case, they are combined with a layer of e-ink to showing the Dio.
:10:12. > :10:20.These will be ready by next year. Commercial manufacture is done in
:10:20. > :10:27.the Dresden factory but to do it, I am in Cambridge. If you are
:10:27. > :10:37.wondering, this is how it is named. Take a sheet of glass, applying
:10:37. > :10:37.
:10:37. > :10:41.sticky plastic and metallised plastic substance on top. Now, at
:10:41. > :10:51.Patten is scraped into the net. It is that he did a few times, and in
:10:51. > :10:51.
:10:51. > :11:01.semiconductor but he was. Game it is the bays or elation. That
:11:01. > :11:06.effectively rules holes into thing to put patterns. The finished
:11:06. > :11:16.structure is what is there on the media. In this case, an electronic
:11:16. > :11:20.
:11:20. > :11:26.hoping to stay low. This is one went to take advantage of its next.
:11:26. > :11:33.Here, and handle it were be sending pictures PDF files that are Wi-Fi
:11:33. > :11:38.to a free-standing display. Tully text becomes more readable on a
:11:38. > :11:48.large screen. If manufacturers are willing to take on new products
:11:48. > :11:58.like this, it will be one more step towards but Allah pay this future.
:11:58. > :12:04.
:12:04. > :12:13.-- a low kick and this feature. This means that over the last few
:12:13. > :12:17.years, we were been looking at how we can but plastic transistors
:12:17. > :12:24.universally. The other aspect is to do with working with plastic and
:12:24. > :12:34.then you meet in plastic. There are lots of challenge is a long way if
:12:34. > :12:43.we have overcome them. Of May thinking about flexible displays at
:12:43. > :12:53.all? This is we can carry eat three per around -- e-for a round that is
:12:53. > :12:54.
:12:54. > :13:03.durable and light weight. This is an excellence it's a thin voice
:13:03. > :13:10.smartphone. It is all very well having these as a display but
:13:10. > :13:18.something has got to generate the video. At got to be a palace walls.
:13:18. > :13:25.Where are you going to put VAT? We are working with related companies
:13:25. > :13:35.as partners to work on a solution for that. We are looking at having
:13:35. > :13:37.
:13:37. > :13:47.the edge of the display includes yet it for next week and activity.
:13:47. > :13:48.
:13:48. > :13:52.This does not just apply to plastic, does it? You could use this on
:13:52. > :14:02.anything? Anything could be electronic. There could be an
:14:02. > :14:03.
:14:03. > :14:13.electronic display on a table, and cheer. You can her the deal and
:14:13. > :14:17.It's incredible to think this 32gb MicroSD card can hold as much tax
:14:17. > :14:24.as the entire library at Clare College here, that's about 30,000
:14:24. > :14:28.books. Despite the success of this kind of technology there something
:14:28. > :14:34.about paper we humans just loved. Is it a habit that we just can't
:14:34. > :14:39.kick? Back to LJ Rich, who for the past month has been on a quest to
:14:40. > :14:45.go completely paperless. By the looks of things she needs all the
:14:45. > :14:54.help she can get. My life on paper. Around 25,000 sheets of school
:14:54. > :14:57.reports, rejection letters and admin. Nifty technology can store
:14:57. > :15:02.photos, music and video electronically, but paper seems to
:15:02. > :15:06.have been forgotten in the digital revolution. Obviously some of this
:15:06. > :15:13.is worth keeping for historical or sentimental reasons, but there are
:15:13. > :15:17.a few. -- few documents that are best kept on paper. Like certain
:15:17. > :15:21.records and contracts. In fact if you're not sure about getting rid
:15:21. > :15:25.of any original's then check with the relevant organisations first,
:15:25. > :15:28.for example the insurance company or tax office. If you work for
:15:28. > :15:35.yourself chances are you're going to have to keep at least six years
:15:35. > :15:38.of records, possibly more, of Records. But keeping those things
:15:38. > :15:42.electronically is a viable alternative if you're willing to
:15:42. > :15:49.put the time in to get it all up and running. Paul Holstein runs a
:15:49. > :15:55.block about getting organised. -- blog. The sellers are in their 80s.
:15:55. > :15:58.They didn't have a computer. There's no way they themselves try
:15:58. > :16:03.to accept something that is why this or paperless, they needed that
:16:03. > :16:07.paper to sign. We dealt with our side electronically and they dealt
:16:07. > :16:12.with their side on paper and it worked out fine. Getting stuffed
:16:12. > :16:16.into digital form is not too hard. The PDF format is preferred for
:16:16. > :16:20.records retention. Your multi- function printer probably has a
:16:20. > :16:24.scanning functions included and may be able to scan both sides, have a
:16:24. > :16:27.look at the settings to check, but this method takes time if you have
:16:27. > :16:34.a lot to get through. More expensive dedicated scammers to
:16:34. > :16:36.both sides simultaneously, and take out blank pages. Most include
:16:36. > :16:41.software like optical character recognition that converts a picture
:16:41. > :16:45.of text into readable and searchable text. For road warriors
:16:45. > :16:50.they are portable scanners that can scan internal memory from and St
:16:50. > :16:54.card if you don't have a computer with you. But you don't know if it
:16:54. > :16:59.has worked until you plug into a computer. You can even turn your
:16:59. > :17:03.smartphone into a scanner with apps that take advantage of a camera
:17:03. > :17:08.function. Or you can just simply take a photo. But now you have scan
:17:08. > :17:12.everything there's a problem. Yeah, a load of files. There's no point
:17:12. > :17:16.scanning it in if you can't find anything. The professionals say
:17:16. > :17:21.choose a method or naming convention and settle on it, for
:17:21. > :17:25.example, date, client's name, project name. There's no worldwide
:17:25. > :17:30.standard on this. There's no-one single way of doing it. Whatever
:17:30. > :17:34.you decide you must do it consistently. You keep at it. That
:17:34. > :17:42.takes discipline. You can make your own fault a structure in a
:17:42. > :17:47.reference file do so it works like a physical filing cabinet -- --
:17:47. > :17:52.folder. Some programmes promise to organise for you, adding tax or
:17:52. > :17:58.even guessing what to name your file. I have worked out I only need
:17:58. > :18:05.to keep a fraction of my paper life, just one box. Next I will have to
:18:05. > :18:10.make a full back-up and shred anything confidential. Next I have
:18:10. > :18:14.got all this to do. Not exactly paperless, but less paper. After
:18:14. > :18:22.that it is a question of keeping my devices charged up with portable
:18:22. > :18:27.power. The next challenge is convincing everybody else. LJ Rich,
:18:27. > :18:32.who by the way insisted we all go paperless this week, nobody escapes,
:18:32. > :18:36.including me. Anyway, no matter how far you have got with perching your
:18:36. > :18:41.space you will still need to get some online and mobile apps to help
:18:41. > :18:46.keep it paper free. Kate Rosol has been leafing through her book marks
:18:46. > :18:50.for a special paperless Webscape. Question, when was the last time
:18:50. > :18:54.you backed up? If the answer to that is anything more than a couple
:18:54. > :18:59.of days ago then you're probably not ready to go paperless, because
:18:59. > :19:03.if you lose your computer, you lose everything. Luckily we are spoiled
:19:03. > :19:13.for choice when it comes to back-up services, so to help you choose the
:19:13. > :19:14.
:19:14. > :19:19.best one for you, here's a wrap up of the four for runners. Backblaze
:19:19. > :19:25.Is a good solution. Data is heavily encrypted and you retrieve it as a
:19:25. > :19:28.zip file, or by ordering a USB from the company. You can try the
:19:28. > :19:33.unlimited service for 15 days, after which there is a monthly
:19:33. > :19:36.subscription. Crash plan is an interesting service that let's you
:19:36. > :19:44.back out free to and always on computer at home or with a family
:19:44. > :19:48.of friend. Available on Mac, Windows, Linux and open Solaris,
:19:48. > :19:52.there are also well priced open storage plans if you don't have any
:19:52. > :19:57.spare people. If you want to back things up like documents and photos
:19:57. > :20:02.drop box is an old favourite that gives you to gigabyte streak going
:20:02. > :20:08.up to 16 gigabytes by referring friends. It is available for Mac
:20:08. > :20:14.and PC with IRE West and smart phones covered. And for $10 a month
:20:14. > :20:20.you can upgrade to 50 gigabytes of storage. Sugar sink is worth a
:20:20. > :20:26.mention as well as it let's you back up any folder on your computer
:20:26. > :20:29.in real time. It also includes apps for Windows seven, Scythian, and
:20:29. > :20:34.the Kindle Fire. With five gigabytes free it is good
:20:34. > :20:39.competition for drop box. And Google Drive might be the new kid
:20:39. > :20:46.on the block but integration with the other' cloud offerings makes
:20:46. > :20:54.this a could kick. You get five gigabytes free with competitive
:20:54. > :20:59.pricing for upgrades. Once you're sorted for back-up, Checkout fresh
:20:59. > :21:02.books to organise your cashflow. The browser interface is a pleasure
:21:02. > :21:06.to use and one sure clients and contracts are in the system it
:21:06. > :21:11.really speaks up dealing and invoicing. You get to drive the
:21:11. > :21:21.full service for up to 25 clients free for 30 days, with $20 a month
:21:21. > :21:24.thereafter. You can add expenses, assign them to a client, and even
:21:24. > :21:30.make up estimates that can be turned into an invoice with a
:21:30. > :21:34.single click. With EC exports, for tax and accounting, this is a
:21:34. > :21:39.powerhouse of this tool that has got all the tedious stuff blinked.
:21:39. > :21:45.Contract workers to build by the how will appreciate time tracking
:21:45. > :21:50.and integration with coverage Sion and base camp makes this a great
:21:50. > :21:54.way to keep on top of time sheets. There's an iPhone app but it comes
:21:54. > :21:59.from a third party and the fourth and version is a bit pricey. The
:21:59. > :22:03.lighter version works great for expenses but you can only access
:22:03. > :22:07.three clients. Support from the developer is and always great. But
:22:07. > :22:15.they are telling me they are fully behind and will offer support where
:22:16. > :22:19.they can. And when you carry your office in your smartphone you had
:22:19. > :22:29.better be fully aware of what the actual downloading will do with the
:22:29. > :22:32.Commission's Hugh Grant. -- the permissions you Grant. Clue for
:22:32. > :22:38.from security specialist split defender is a paid at that analyses
:22:38. > :22:41.your downloads keeping you informed of what's being done with your data.
:22:41. > :22:46.Apple does has high standards when it comes to reading out malicious
:22:46. > :22:50.apps, but when you're giving permission to access your contacts,
:22:50. > :22:54.e-mail, Callander, location and social networks, well it's good to
:22:54. > :22:59.know there's an independent pair of eyes looking at your privacy. And
:22:59. > :23:05.not to let down all you Android uses, there's one in development
:23:05. > :23:09.for you as well. Kate Rosol. And as we said, LJ Rich challenged the
:23:09. > :23:15.programme team to make this week's programme entirely paperless, that
:23:15. > :23:20.was fun, let me tell you! To see how we did go to the website. Quite